Volunteer at SOAHR 2021
SHRM-Atlanta is issuing an open call for enthusiastic, outgoing SHRM-Atlanta members to serve as ambassadors, greeters, ushers, hosts, monitors and registration assistants at this year’s conference.
This team will help to make sure SOAHR 2021 goes off without a hitch and delivers a fantastic attendee experience.
All volunteers will receive access to a discounted registration!
As a volunteer, you will be required to work one full day of the conference, and then you can attend the second day at your leisure. We will do our best to schedule you in the area and on the date that you request, but we cannot guarantee a specific day or assignment.
Exhibit Hall Volunteers
Resource Partner Exhibitor Packet Assembler
Monday, March 23 only, help stuff Exhibitor info packets, and other pre-event set-up
Exhibit Hall Day 1 Volunteers
Ensure booth collateral is at the right booths, helping exhibitors find their booths, ensuring materials have arrived, answering questions and going over the exhibitor packets with each booth.
Integral in the grand opening at 10:30 AM (those assigned to the back of the hall will assist with food lines and congestion)
Engaging with each exhibitor in their section, asking for feedback and also secret shopping and taking notes on engagement levels of exhibitors, and encourage attendees and exhibitors to stay for our Happy Hour Reception located in the Exhibit Hall, hand out drink tickets
Exhibit Hall Day 2 Volunteers
Responsibilities include engaging with each exhibitor in their section, asking for feedback, as well as “secret shopping” and taking notes on engagement levels of exhibitors and answer any questions related to breakdown.
Book Signing Leader
Manage all aspects of those speakers who have book signings, including ensuring the table is set-up and ready, and help keep the line moving.
Room Manager
Identify the speaker and room sponsor, and introduce yourself
Walk the speaker/sponsor through the AV – test all, make sure speaker knows how to use it
Document session data (evaluation binder)
Run the microphone if there is audience participation (if applicable)
Help hand out materials to participants (if applicable)
End the session reminding participants to visit sponsors
Registration
Greet attendees/speakers/exhibitors find appropriate name badge, and give out appropriate bags and information
Greeters/Ushers
Create the first positive experience for attendees by greeting them, helping them find where they need to go, and/or finding empty seats in classrooms
Information Table
Act as a show ambassador, helping people find their classroom, provide information about the conference and/or SHRM-Atlanta.
Pre-Event Set-Up/Pre-Conference Workshop
Help get everything ready for the big show! This includes getting the swag bags ready to be assembled, helping with the pre-conference workshops, and all the other last minutes tasks to make the show start without a hitch. **This position is best for people who can only attend one day of the conference.
Volunteer Requirements:
- Volunteers must be SHRM-Atlanta members in good standing at the time of registration and during the conference.
- Volunteers are required to attend an orientation and help assemble attendee bags on Monday, September 27, 2021 time to be determined.
- Volunteers must be available to work 6 AM – 4:30 PM on Tuesday, September 28 or Wednesday, September 29. The shift will not last the full day, but having availability will ensure your spot to volunteer.
SHRM-Atlanta will choose volunteers based on conference needs and volunteer availability.
Volunteer sign-up will be open until August 13, or until all spots are full. Registration payment must be made by August 31 to be assigned a volunteer role.
The number of volunteer spots is limited, so early sign-up is encouraged!
